Can Strata Votes Be Done Online? Rules by State

Can Strata Votes Be Done Online? Rules by State

Online voting has become increasingly common across Australian strata schemes, particularly following regulatory updates and the broader shift towards digital governance. While electronic voting, virtual meetings and remote participation are widely accepted, the specific rules still vary by state and territory. Understanding these differences is essential for strata managers, committees and lot owners to ensure compliance and avoid invalid decisions.

This guide explains how strata voting works across New South Wales, Queensland, Victoria and Western Australia, based strictly on current Australian legislation and government guidance.

Can Strata Votes Be Done Online?

Yes, strata votes can generally be conducted online across Australia, provided the scheme follows the relevant state legislation and its own by-laws or rules. Electronic voting is now formally recognised in most jurisdictions, allowing lot owners to vote via secure platforms, email (in limited cases), or other approved electronic methods.

However, requirements differ in terms of how votes are cast, recorded and verified, which is why many schemes rely on independent providers to manage the process.

New South Wales: Electronic Voting Under the Strata Schemes Management Act

In New South Wales, electronic voting is explicitly permitted under the Strata Schemes Management Act 2015.

NSW legislation also allows pre-meeting electronic voting, which can streamline decision-making and improve participation rates. However, strict record-keeping and transparency requirements must be met.

Queensland: Body Corporate and Community Management Act

Queensland strata schemes operate under the Body Corporate and Community Management Act 1997.

Queensland has one of the more flexible frameworks, enabling a mix of electronic, postal and in-person voting methods to accommodate different owners.

Victoria: Owners Corporations Act

In Victoria, voting rules are governed by the Owners Corporations Act 2006.

Victoria requires that voting methods be clearly outlined and accessible to all members, ensuring fairness and transparency across the scheme.

Western Australia: Strata Titles Act

Western Australia operates under the Strata Titles Act 1985, which was significantly updated to modernise strata governance.

WA reforms were designed to encourage digital participation, making it easier for geographically dispersed owners to engage in decision-making.

Can Strata Committees Vote by Email?

In many states, committee members can vote by email or other electronic means, but this is typically subject to conditions.

Because informal voting methods can create compliance risks, structured electronic voting platforms are often preferred.

Can a Strata AGM Be Held Online or Virtually?

Yes, all major Australian jurisdictions now allow virtual Annual General Meetings (AGMs), provided legal requirements are met.

Virtual AGMs are now widely used to increase attendance and reduce logistical barriers for owners.

Can Lot Owners Vote by Postal Ballot?

Postal voting remains a valid and commonly used method across all states.

Many schemes adopt hybrid models combining postal, electronic and in-person voting to maximise participation.

How Does Proxy Voting Work in Strata?

Proxy voting allows a lot owner to appoint another person to vote on their behalf, but limits apply depending on the state.

These limits are designed to prevent undue influence and ensure fair representation within strata schemes.

Can Strata Managers Vote on Behalf of Owners?

Strata managers generally cannot vote on behalf of owners unless they have been formally appointed as a proxy.

This ensures that voting power remains with lot owners while allowing flexibility where needed.

How to Enable Online Voting for Your Strata Scheme

To implement online voting, strata schemes typically need to pass a resolution approving electronic voting methods and ensure compliance with their state legislation.

This is where professional support becomes critical, as errors in voting procedures can invalidate resolutions.

Simplify Strata Voting with Vero Voting

Navigating the complexities of strata voting laws across different states can be challenging. Vero Voting provides secure, compliant and fully managed electronic voting solutions tailored to Australian strata schemes.

Our platform supports online voting, proxy management, postal ballot integration and virtual meeting facilitation, ensuring every vote is conducted in line with current legislation. We help strata managers and committees reduce administrative burden while improving participation and transparency.

If you are planning your next AGM or looking to modernise your strata voting process, visit our contact page to speak with our team and discover how Vero Voting can support your scheme.