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What is Proxy Management?
The term proxy refers to asking another member to vote on your behalf. A proxy vote is a ballot cast by one person or firm for a company’s shareholder meeting. The designated proxy will cast a proxy vote in line with the shareholder’s directions.
Most organisations satisfy the proxy requirements by sending out the proxy ballot to their members and requesting the forms to be sent through either via email or post. At times, this manual process is prone to errors, which leads to cost more time and effort.
At Vero Voting, we created a system that can simplify management that made it more accessible to board members by taking the whole process online. This would enable voters to register, add their proxy and lodge their votes.
How to Take Your Proxy Voting Process Online
Add proxy in 4 steps through our easy-to-use voting management portal
1
Vero
Prepares formal documentation for assistance with voting. Distribute unique logins for each member.
2
Voting Member
Register login information on Vero. Then, select if they can or cannot attend the meeting.
3
Voting Member
If they cannot attend, the member will be forwarded to the proxy form where they can choose to appoint the chair or enter a proxy name. They will then have the voting decision if they wish to “direct” the appointed proxy holder to vote a certain way.
4
Vero
Produce the voting results in real-time and apply all the proxy voting rules which include weighting, share classifications, and voter rights automatically.
Security & Compliance, Independently Verified.
When the outcome matters, you need a voting provider that can prove its integrity — not just claim it.
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Dedicated security & development team
In-house professionals who build, monitor, and maintain our systems daily.
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Real-time security monitoring
Continuously verified through our Vanta Trust Center, not static annual reports.
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Audit-ready
Every vote produces a complete, defensible record.
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Legally compliant
Built to meet the regulatory requirements that govern your vote.
Many voting providers rely on off-the-shelf tools with no dedicated security oversight. If your vote is challenged — by a union, a regulator, a disgruntled member, or in court — you need a provider with an experienced team behind the scenes and independently verifiable controls, not just a "trust us" approach. A failed challenge doesn't just invalidate the vote. It can expose your organisation to legal liability, operational disruption, and reputational damage.
Certified & Independently Audited
Vero Voting is ISO/IEC 27001:2022 certified and SOC 2 Type II audited, demonstrating our commitment to information security and data protection.
Why Vero Voting?
Vero Voting has been helping organisations manage voting and meeting processes for more than 20 years. Over that time, we've worked with a wide range of organisations across Australia, providing practical voting solutions that are secure, reliable, and easy for participants to use.
We understand that every organisation runs differently, which is why we take a flexible and hands-on approach to every project. Whether it's a member vote, AGM, election, or online meeting, our team works closely with clients to make sure everything runs smoothly and participants feel confident throughout the process.
Trusted Experience
Over 20 years of delivering voting and election services for organisations across Australia.
Secure & Compliant
Independent voting solutions built with security, transparency, and compliance in mind.
Complete Meeting Support
From online voting to live results and meeting management, we support the entire process from start to finish.
What Our Clients Say
About Us
It was great! Thanks so much for your support getting us through our first virtual AGM.
Hume Bank
humebank.com.au
It’s been absolutely great working with you. We’ve been impressed with how you’ve managed the voting process for us. Definitely a highlight!
Arnott's
arnotts.com
You have been FANTASTIC! I'm happy with the entire voting process.
De' Longhi Group
delonghigroup.com
