How to choose the right technology for AGM?

December 20, 2022

How to choose the right technology for AGM

When choosing the right technology for an annual general meeting (AGM), there are some important factors to consider. One is to think about the goals of the AGM and what technology will best support those goals.

For instance, you might want to take into account utilising a video conferencing platform if the objective is to encourage communication and collaboration among members from different parts of the world. If the goal is to allow members to vote at the AGM and receive the results in real time, using a voting platform that can securely conduct the AGM online could be efficient.

The goals and objectives of an AGM (annual general meeting) typically include:

  1. Providing an update on the company’s performance and financial results over the past year
  2. Electing the company’s board of directors
  3. Approving any changes to the company’s bylaws or other governing documents
  4. Presenting and voting on any resolutions or proposals put forward by the board or shareholders
  5. Giving shareholders an opportunity to ask questions and express their views on the company’s performance and direction.

These goals and objectives are designed to ensure that the company is being managed in the best interests of its shareholders and to provide transparency and accountability in the decision-making process.

It’s also important to consider the size of the AGM and the number of attendees, as this will affect the type of technology you choose.

A. For small meetings with a few attendees, a simple video conferencing tool may be sufficient for your company size.

There are many user-friendly platforms that can be used for annual general meetings (AGMs).
Some popular options include:

  1. Zoom: Zoom is a popular video conferencing platform that is easy to use and offers a wide range of features for virtual meetings, including screen sharing, breakout rooms, and live polling.
  2. Google Meet: Google Meet is another user-friendly platform that is part of the G Suite of productivity tools. It offers high-quality video and audio, as well as features such as screen sharing and real-time captions.
  3. Microsoft Teams: Microsoft Teams is a collaboration and communication platform that is part of the Microsoft Office suite of tools. It offers features such as video conferencing, document collaboration, and team chat, and is easy to use for both attendees and organizers.
  4. Webex: Webex is a video conferencing platform that is owned by Cisco and offers a range of features for virtual meetings, including screen sharing, whiteboarding, and breakout rooms.

With Vero Voting, you can integrate voting solutions with your selected meeting platform

B. For larger meetings with many attendees, you may need a more robust platform that can handle a larger number of participants and provide additional features such as breakout rooms and live polling. This may involve renting a large conference center or auditorium, and using a video conferencing or webcasting platform to allow remote attendees to participate.

Vero Voting is an independent voting platform that offers secure and transparent voting for AGMs. It allows shareholders to easily cast their votes using a mobile app or web browser, and provides real-time results and reporting.

Overall, the best platform for an AGM will depend on the specific goals and requirements of the meeting, as well as the technical expertise of the attendees. It’s important to carefully evaluate the different options and choose a platform that is user-friendly and supports the success of the AGM.

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