Online Voting Insights & Resources

AGM Voting Software vs Google Forms: Choosing the Right Tool for Your Organisation Running an Annual General Meeting involves much more than asking members to select an option on a screen. Behind every AGM vote is a responsibility to ensure the right people can vote, voting rules are followed, results are accurate and members have […]

Many organisations already use Zoom to host Annual General Meetings (AGMs), committee meetings and member briefings. It’s familiar, easy to join, and works well for presentations and discussions. A common question follows: “If we’re already using Zoom, can’t we just use its Poll feature for voting?” It’s a reasonable question—but the answer depends on what […]

After years working with committees, company secretaries and boards across Australia, I’ve seen plenty of confusion around meetings. People often use “general meeting” and “AGM” interchangeably, but they serve quite different purposes. Getting this right matters more than you might think—especially when compliance, member trust and smooth decision-making are on the line. What Is a […]

If you’ve sat through enough AGMs or committee meetings, you know the moment the chair says, “We’ll take a vote on that.” Suddenly everyone shifts in their seats. Some hands go up tentatively, others stay firmly down. And occasionally someone calls for a poll. After years helping organisations across Australia run everything from small strata […]

Running an Annual General Meeting is one of those governance tasks that looks straightforward until something goes wrong. As someone who’s supported hundreds of AGMs across companies, not-for-profits, strata schemes, unions and associations, I’ve seen the same issues crop up time and again. Most aren’t caused by bad intent – they’re the result of tight […]

Annual General Meetings (AGMs) are more than an annual obligation. They’re one of the most important opportunities an organisation has to demonstrate transparency, accountability and good governance. A well-run AGM gives members confidence that decisions are made fairly, directors remain accountable, and voting is conducted accurately. A poorly managed AGM can lead to disputes, procedural […]

Virtual AGMs are no longer a temporary solution. For many Australian organisations, they have become a normal part of governance. The challenge is that running an AGM online is not the same as moving a physical meeting onto Zoom or Microsoft Teams. Boards often focus on the technology first. In practice, the real risks usually […]

For many organisations, hybrid AGMs have gone from being a contingency plan to becoming the preferred meeting format. Members expect flexibility. Some want to attend in person. Others are interstate, travelling, working remotely, or simply prefer to join online. A well-run hybrid AGM can increase participation and make meetings more accessible without sacrificing governance standards. […]

An AGM can be routine. It can also be the meeting that creates six months of governance headaches. Most disputes we see around annual general meetings are not caused by major misconduct. They come from avoidable mistakes: incorrect notice periods, unclear voting procedures, poorly managed proxies, disputed elections, quorum issues, or technology that leaves members […]

Annual General Meetings rarely fail because of one major issue. More often, problems come from small oversights that build up over time — an incorrect notice period, unclear proxy instructions, confusion about voting rights, poor chairing, technical failures, or simply assuming members understand the process. The frustrating part is that most AGM problems are preventable. […]